Please note, however, that it is not possible to apply for any of the individual ILANZ awards whilst serving as a Committee member.

How many people are on the Committee?

11 people – being 4 Officers of ILANZ and 7 general Committee members.

There is also an Inhouse Lawyers Section Manager (which is an unelected role) and is performed full time by an NZLS staff member.

Who are the Officers?

These are the roles of President, Vice-President, Treasurer, and Secretary. More information on these roles appears below.

Who can be a member of the Committee?

Any member of ILANZ can stand for election to the Committee in any role other than the President (for which you need to be an existing Committee member for at least one year). Nominations are welcomed from all eligible members of NZLS and ILANZ.

Ideally, the Committee should be representative of the Inhouse profession as a whole, with a mix of members from public and private companies, Central Government, Crown Entities, Local Government and situated in both the cities and the provinces.

What is the process of standing for election to the Committee?

Simply complete a nomination form, have it signed by another ILANZ member and submit it along with biographical details for publication, by the due date. If more nominations are received than positions available, an electronic election will be held on a “first past the post” basis. All members of ILANZ are entitled to vote. Once voting has closed, the number of votes that each candidate receives will be made available to ILANZ members.

What is the term of the Committee?

Two years, to take effect from an Annual General Meeting, held in May. 

Usually, the AGM is held as part of the Annual Conference.

How often are ILANZ Committee meetings held?

Monthly from February to December - currently on the second Friday of the month commencing at 12.00pm for 1.5 hours.

Where are meetings held?

Online, through Teams with the exception of an annual in-person Strategy Day and attendance at the AGM at the Conference.

What are the expectations of general Committee members?

• Be prepared for, attend and contribute to all meetings (missing no more than two per year) plus the annual Strategy Day and Conference
• Make an active contribution to the work of the Committee and ILANZ more widely.
• Participate in, and contribute to, at least one specific workstream or project.
• Volunteer for activities and come up with creative ideas.
• Keep confidential any in-committee or sensitive matters discussed by the Committee or information obtained due to being part of the Committee.
• Where possible, support and sometimes host events organised by ILANZ.

 

How much time will being on the Committee take?

 

This does depend on the role and the work streams in progress, but it is likely to be approximately 5-10 hours per month. The annual Strategy Day is held on a business day usually in the third quarter of the calendar year and attendance at the Conference is desired. ILANZ meets the reasonable costs of travel to and from Strategy Day and covers flights, accommodation, and conference registration.

 

Information regarding specific roles

What are the duties of the President, Treasurer and Secretary?

Executive duties (taken from Clause 8 of the ILANZ Rules)

 

8.3    President’s duties

8.3.1       The President of ILANZ shall:

(a)         preside at all meetings of the Committee and at all general meetings of ILANZ (if in attendance);

(b)         prepare an annual report to the Society on the work of ILANZ as required;

(c)         keep the Society informed of the key programmes and activities of ILANZ as appropriate; and

(d)         be the contact person for any enquiries from the media, and to make all public statements on behalf of ILANZ, unless delegated by the President to another Committee member or a Member of ILANZ.

8.4    Treasurer’s duties

8.4.1       The Treasurer of ILANZ shall:

(a)             coordinate with the Committee the development of ILANZ’s annual budget, in accordance with the Society’s annual budgeting process;

(b)               obtain updates from the Society in relation to ILANZ reserves and report to the Committee;

(c)               obtain and review the monthly income and expenditure reports from the Society     regarding ILANZ’s financial position during the year, and report to the Committee; 

(d)      carry out a review of the annual financial reporting undertaken by the Society and present ILANZ’s accounts to the ILANZ annual general meeting; and 

(e)      cooperate with any audits of ILANZ accounts as are required by law, regulation, or Society Rules.

 

8.5    Secretary’s duties

8.5.1       The Secretary of ILANZ shall:

(a)      Manage ILANZ’s corporate governance and compliance with these Rules and applicable legislation;

(b)      call meetings as required, including by these Rules; 

(c)      ensure that complaints to the ILANZ Committee, relating to any members of the Committee or the operation of ILANZ, are attended to. 

(d)      as authorised by the Committee or the President attend generally to the business of ILANZ; 

(e)      have oversight of any external party appointed to undertake activities at the request of ILANZ; and 

(f)       support any internal person appointed to undertake the administrative management, detailed in Rule 8.7.

For further information please consult the ILANZ Rules or the Secretary of ILANZ or the Inhouse Lawyers Section Manager through ilanz@lawsociety.org.nz.